Marketing and Proposal Specialist

Geosyntec Consultants - Milwaukee, WI

Full-time

Onsite - Milwaukee, WI

Professional, Scientific, and Technical Services

About the position

Geosyntec is seeking a Marketing and Proposal Specialist to join our team in Oak Brook, IL, Downtown Chicago, IL, or Milwaukee, WI. This role is pivotal in coordinating moderately complex proposal functions for our corporate marketing and regional/branch marketing departments. The successful candidate will ensure that all procedures are implemented in accordance with Geosyntec policies, government regulations, and copyright laws. This position requires a high degree of initiative and independent judgment, as the Marketing and Proposal Specialist will be responsible for managing various aspects of proposal preparation from initial planning through to delivery. As a Marketing and Proposal Specialist, you will be part of an innovative, international engineering and consulting firm that serves both private and public-sector clients. Our work focuses on addressing new ventures and complex problems related to the environment, natural resources, and civil infrastructure. Geosyntec is recognized as one of the top environmental engineering design firms by ENR, known for our technical leadership, broad experience, and exceptional client service. We value our employees and invest in their growth, offering competitive pay, benefits, and well-being programs to support you and your family. In this role, you will coordinate all aspects of competitive proposal preparation, ensuring that proposals are compliant with applicable criteria and effectively present win themes. You will also prepare and assemble written and visual information for client presentations, lead the production of proposals and Statements of Qualifications (SOQs), and maintain scheduling and tracking systems for individual pursuits. Additionally, you will assist in developing pursuit plans and client outreach activities ahead of RFP releases, and manage content integration onto various pursuit platforms.

Responsibilities

• Coordinate all aspects of the competitive proposal preparation from initial planning through delivery.
• Act on and filter data related to clients, competitors, past, current, and prospective markets, and relevant corporate experience by distributing to technical and marketing leads.
• Prepare and assemble written and visual information for client presentations.
• Lead production of proposals/Statement of Qualifications (SOQs), ensuring compliance with applicable criteria and proper presentation of win themes.
• Edit and prepare graphics for digital and/or print reproduction, ensuring on-time delivery.
• Maintain scheduling and tracking systems for individual pursuit and proposal elements, updating technical/marketing teams on status.
• Assist in developing pursuit plans and client outreach activities ahead of RFP release.
• Identify needed content from team and consultants, integrate onto pursuit platforms, and organize and inform pursuit teams of the organization.
• Maintain systems to extract, categorize, and retrieve information.

Requirements

• Experience in proposal management and marketing within a professional services environment.
• Strong writing and editing skills, with the ability to create compelling proposals and presentations.
• Proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel.
• Familiarity with proposal management software and collaboration tools such as SharePoint, OneDrive, and Teams.
• Excellent organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.

Nice-to-haves

• Experience in the engineering or environmental consulting industry.
• Knowledge of government regulations and copyright laws related to proposal submissions.
• Ability to work collaboratively in a team environment and communicate effectively with diverse stakeholders.

Benefits

• Competitive pay and benefits package.
• Well-being programs to support employees and their families.