Marketing Assistant

$43,680 - $52,000/Yr

Vaco - Pasadena, CA

Full-time - Entry Level

Pasadena, CA

Administrative and Support Services

About the position

The Administrative Support Coordinator plays a crucial role in providing essential support to the marketing team of a well-known medical manufacturing company. This position involves managing various administrative tasks, including sales data analysis, expense reporting, and coordination of meetings and events, all aimed at enhancing the efficiency and effectiveness of the marketing operations.

Responsibilities

• Deliver administrative support to management and team, including compiling and analyzing sales data, market trends, and forecasts.
• Manage expense reporting, IT requests, and office supply inventory.
• Assist in creating presentations and managing social media content calendars.
• Coordinate customer visits, group meetings, and events, including meals, entertainment, and marketing materials.
• Support meetings and trade shows by identifying and coordinating requirements, developing schedules, and establishing contacts.
• Make travel arrangements and schedule meetings as directed by management.
• Coordinate logistics for meetings, events, conventions, and workshops.
• Track and manage marketing samples, prototypes, and products.
• Serve as the initial point of contact for the department via email, phone, and fax, ensuring timely and accurate routing of communications.
• Maintain an orderly work environment, including the upkeep of marketing inventory, as part of the administrative team.

Requirements

• Minimum of 2 years of relevant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong writing, presentation, and communication skills.
• Excellent organizational abilities.

Nice-to-haves

• Experience as a Coordinator or Administrative Assistant is advantageous.
• Bachelor's degree is preferred.

Benefits

• Competitive hourly wage of $21-25/hr.
• Opportunity for long-term temporary employment.