Marketing Assistant

$66,560 - $66,560/Yr

Kelly Services - Bridgewater Township, NJ

Full-time - Entry Level

Bridgewater Township, NJ

Administrative and Support Services

About the position

The Marketing Assistant will support the marketing efforts of a top pharmaceutical client in Bridgewater, NJ. This role involves managing collateral and literature programs, ensuring effective communication between the company and third-party vendors, and improving processes related to marketing materials. The position is hybrid, requiring three days onsite and offers a temporary-to-hire opportunity.

Responsibilities

• Establish and maintain business rules between the Company and third-party vendors
• Proactively review current business rules and processes related to Collateral/Literature and OTC distribution
• Identify areas of improvement in all Collateral/Literature and OTC programs
• Document and submit change requests related to product setup in internal and external systems (i.e., in CRM/Veeva)
• Partner with Marketing, Sales and Sample Operations team members to coordinate Collateral/Literature and OTC shipments and orders
• Monitor Collateral/Literature and OTC distribution data and escalate issues/suggestions for improvements to the Executive Director, Commercial Operations & Analytics, or designee
• Ensure vendors have roster updates and are informed of roster process changes
• Review and assist in modifying the new hire process for best practices and efficiencies
• Review New Item Request Forms (NIRFs) to ensure accuracy and completeness
• Review and Process Exception approvals daily
• Review, format, and distribute inventory reports to internal stakeholders weekly
• Act as a point person of escalation for stakeholders, identify issues, root causes, and corrective actions
• Communicate allocation and shipping-related information to third-party vendors
• Process ad-hoc and/or Convention orders as needed
• Ongoing dialogue with vendors and business stakeholders through regular meetings, emails, calls, and formal notifications to determine and/or notify of requirements and schedule changes
• Participate and provide feedback for vendor Business Review meetings, if applicable
• Provide inventory collateral reports to stakeholders on a regular schedule as well as ad hoc

Requirements

• Bachelor's degree (preferred)
• Pharmaceutical industry experience preferred (not required)
• Experience in working with inventory/distribution vendors preferred (not required)
• Veeva Vault experience preferred
• Detail-oriented - thorough, organized, accurate, and productive
• Strong written and communication skills
• Ability to analyze data to determine if requirements are being followed and recommend process changes
• Flexible and adaptable to change
• Ability to manage multiple projects and priorities in a fast-paced environment with minimal direction
• Self-motivated
• Positive attitude
• Collaborative and hands-on team player with a high customer focus
• Competency in Microsoft Office Suite of products

Nice-to-haves

• Experience in the pharmaceutical industry
• Experience with inventory/distribution vendors
• Veeva Vault experience

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Telemedicine
• Term life insurance
• Whole life insurance
• Accident insurance
• Critical illness insurance
• Legal plan
• Short-term disability insurance
• Retirement savings plan