Marketing Communications Coordinator

Teleflex - Maple Grove, MN

Full-time - Entry Level

Maple Grove, MN

Miscellaneous Manufacturing

About the position

The Marketing Communications Coordinator at Teleflex plays a crucial role in supporting the Interventional Marketing Communications team through various project-oriented and administrative tasks. This position is highly visible within the organization and involves managing regional events, coordinating content review processes, and maintaining relationships with various internal and external stakeholders. The coordinator will also handle the management and storage of marketing collateral and assist in fulfilling copyright requests, contributing to the overall effectiveness of the marketing communications efforts.

Responsibilities

• Collaborate with AVPs and RSMs to prioritize regional events schedule and budget
• Track event requests from the sales force
• Initiate event registrations on behalf of the business unit and field attendees, negotiating fees/placement/sponsorships as needed
• Coordinate shipping of exhibit properties with third-party exhibit house
• Order onsite A/V and electrical requirements from third parties, as needed
• Share all pertinent event information and logistics with company attendees
• Track Regional Events budget and maintain accurate records for sponsored events and meetings
• Review and reconcile event-related invoices and submit for payment
• Maintain records of event specifics, including event prospectus, host organization W9s, financial details and historical information
• Schedule and host debrief calls
• Submit new vendors for entry into payment system
• Coordinate pack list with product marketing for national events
• Order collateral as needed for national events
• Generate weekly Agile review priority list and schedule/host weekly calls with review team
• Generate Agile monthly reports and share as requested
• Generate and track an aging report for approved materials
• Manage trademark list and associated updates
• Update event materials as needed
• Coordinate routing of Training materials
• Support MarCom managers with assigned franchise marcom activities as needed
• Ensure the latest versions of approved materials are loaded across relevant platforms/systems
• Manage assets on Digital Asset Management system (DAM) or equivalent
• Invoice tracking and submission
• Coordinate archival of collateral materials and images
• Serve as point of contact for copyright use requests
• Post and monitor content on Teleflex Academy, YouTube, and Yammer
• Proofread content generated by team members

Requirements

• Bachelor's Degree (BA/BS) required, preferably in Marketing and/or Communications
• One + years of experience in a professional setting or equivalent (internships, work studies, etc.)
• Experience in a regulated industry is a plus; project management and/or event planning experience highly desirable
• Demonstrated experience in handling complex tasks with multiple stakeholders and achieving goals within time frame and budget
• Proficiency in Microsoft Office suite (Word, Excel, and PowerPoint) is required

Nice-to-haves

• Ability to quickly learn new tools easily
• Excellent written, oral/presentation and interpersonal communications skills
• Detail orientation with excellent organizational skills
• Self-motivated, creative solutions-oriented team player
• Quantitative and analytical skills to formulate and follow budgets and understand contracts
• Ability to work with a variety of teams and individuals with professionalism and courtesy

Benefits

• Health insurance
• 401k retirement plan
• Paid holidays
• Professional development opportunities