Marketing Communications Coordinator

Teleflex - Maple Grove, MN

Full-time - Entry Level

Maple Grove, MN

Miscellaneous Manufacturing

About the position

The Marketing Communications Coordinator plays a vital role in supporting the Interventional Marketing Communications team at Teleflex. This position involves managing various project-oriented and administrative tasks to ensure smooth department operations, including event coordination, content management, and collaboration with multiple internal and external stakeholders. The coordinator will be responsible for maintaining relationships with marketing, sales, legal, and executive leadership while contributing to the success of regional and national events.

Responsibilities

• Collaborate with AVPs and RSMs to prioritize regional events schedule and budget.
• Track event requests from the sales force.
• Initiate event registrations on behalf of the business unit and field attendees, negotiating fees/placement/sponsorships as needed.
• Coordinate shipping of exhibit properties with third-party exhibit house.
• Order onsite A/V and electrical requirements from third parties, as needed.
• Share all pertinent event information and logistics with company attendees.
• Track Regional Events budget and maintain accurate records for sponsored events and meetings.
• Review and reconcile event-related invoices and submit for payment.
• Maintain records of event specifics, including event prospectus, host organization W9s, financial details and historical information.
• Schedule and host debrief calls.
• Submit new vendors for entry into payment system.
• Generate weekly Agile review priority list and schedule/host weekly calls with review team.
• Generate Agile monthly reports and share as requested.
• Generate and track an aging report for approved materials.
• Manage trademark list and associated updates.
• Update event materials (e.g., tabletops, invites, banners) as needed.
• Coordinate routing of Training materials.
• Support MarCom managers with assigned franchise marcom activities as needed.
• Ensure the latest versions of approved materials are loaded across relevant platforms/systems.
• Manage assets on Digital Asset Management system (DAM) or equivalent.
• Invoice tracking and submission.
• Coordinate archival of collateral materials and images.
• Serve as point of contact for copyright use requests.
• Post and monitor content on Teleflex Academy, YouTube, and Yammer.
• Proofread content generated by team members.

Requirements

• Bachelor's Degree (BA/BS) required, preferably in Marketing and/or Communications.
• One + years of experience in a professional setting or equivalent (internships, work studies, etc.); experience in a regulated industry is a plus; project management and/or event planning experience highly desirable.
• Demonstrated experience in handling complex tasks with multiple stakeholders and achieving goals within time frame and budget.
• Proficiency in Microsoft Office suite (Word, Excel, and PowerPoint) is required.

Nice-to-haves

• Editing skills are a plus.
• Ability to quickly learn new tools easily.
• Self-motivated, creative solutions-oriented team player.
• Quantitative and analytical skills are needed to formulate and follow budgets as well as to understand and negotiate contracts.

Benefits

• Health insurance coverage
• 401k retirement savings plan
• Paid holidays
• Professional development opportunities
• Flexible scheduling options