Marketing Coordinator (AEC Industry)

Gai Consultants - Homestead, PA

Full-time - Mid Level

Homestead, PA

Professional, Scientific, and Technical Services

About the position

The Marketing Coordinator will play a crucial role in the Power and Energy Marketing Team at GAI, focusing on coordinating the pursuit process and preparing winning proposals, letters of intent, qualifications, and presentations. This position requires collaboration with various teams to produce marketing collateral and support business development goals, ensuring a client-first approach and proposal excellence.

Responsibilities

• Participate in kick-off meetings, proposal and qualification task scheduling, review, production, and delivery activities
• Follow through with assigned proposal and qualification tasks to meet critical deadlines
• Coordinate with internal and external points of contact to gather requested information and materials
• Track proposal and qualification efforts and ensure scheduled milestones are met
• Assist in writing marketing and technical content
• Assist in gathering costs for proposal submissions utilizing Excel
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
• Maintain and populate detailed data in GAI's Deltek Vision database
• Coordinate conferences, client events, and other related business-development activities
• Assist in carrying out other programs and projects as identified

Requirements

• 5+ years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred
• Associate degree required with a focus in business, marketing, graphic design, journalism, or related area. Bachelor's degree preferred.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
• Proficiency with Adobe Creative Suite
• Deltek Vision (or similar database programs) experience is a plus
• Competent proofreading and editing skills
• Ability to use templates
• Ability to design new content/graphics is a plus
• Excellent communication and organizational skills
• Able to document and process information quickly and accurately, with strong attention to detail
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
• Able to work both independently and as part of a team
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines

Nice-to-haves

• Proposal writing and layout samples are strongly encouraged

Benefits

• Competitive salary - GAI is committed to paying market-based salaries
• Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short Term Disability (benefits start within 30 days of hire)
• New paid Maternity/Paternity/Adoption program
• Generous Paid Time Off and 7 paid holidays
• 401k company match
• Tuition Reimbursement