Marketing Coordinator

Nbbj Lp - New York, NY

Full-time

New York, NY

Professional, Scientific, and Technical Services

About the position

NBBJ is an award-winning design firm that thrives on collaboration and innovative ideas. Our purpose-driven approach is dedicated to creating healthy places, strong communities, and a resilient environment. We are looking for a Marketing Coordinator to join our team, where you will have the opportunity to work with leading clients and diverse colleagues in creative capitals around the globe. This position is ideal for individuals looking to advance their marketing experience within a leading architectural firm. As a Marketing Coordinator, you will support Marketing Managers and Specialists in creating qualifications, proposals, and interview presentations aimed at attracting new clients and nurturing existing client relationships. In this role, you will be a proactive self-starter who excels under tight deadlines, playing a crucial part in coordinating and assisting teams with proposal submissions. Your responsibilities will include developing and maintaining marketing and promotional materials, conducting research, collecting data, and updating records. This position requires a creative thinker who is passionate about effectively communicating architecture and design, thereby supporting NBBJ's brand and work acquisition objectives. Attention to detail, strong coordination skills, and proficiency in InDesign are essential for success in this role. You will collaborate with the NBBJ Marketing team and pursuit teams primarily located in New York, as well as virtually with teams in Boston and Columbus, Ohio. Your tasks will involve coordinating and producing submission materials for marketing prospects, ensuring that standard project and company information remains current and accessible, and maintaining accountability to the team while adhering to budget constraints. You will also manage the process of collecting and entering accurate project data into databases such as Deltek Vision, Microsoft Dynamics CRM, and OpenAsset, while providing support for various marketing requests, conferences, and event planning activities.

Responsibilities

• Support Marketing Managers and Specialists in creating qualifications, proposals, and interview presentations.
• Coordinate and assist teams with proposal submissions under tight deadlines.
• Develop and maintain marketing and promotional materials.
• Conduct research, data collection, and record updates.
• Ensure that standard project and company information remains current and accessible.
• Maintain accountability to the team and adhere to budget constraints.
• Uphold the highest quality standards for all NBBJ branded materials.
• Coordinate and manage the process of collecting and entering accurate project data into databases.
• Manage project and resume files in InDesign.
• Provide support for various marketing requests, conferences, and event planning activities.

Requirements

• Degree or equivalent qualification in Marketing, Communications, or other applicable discipline.
• At least 2-3 years of marketing experience, ideally in an architecture, design, or construction-related field.
• Capable of taking initiative and completing tasks efficiently.
• Ability to handle multiple deadlines effectively.
• Proficient in Adobe Creative Suite (InDesign, Photoshop, Illustrator).
• Strong writing and editing skills for drafting proposal content and proofreading.
• Familiarity with print and production processes.
• Keen attention to detail, layout, and typography.
• Excellent communication skills and ability to work well in a team.

Benefits

• Competitive hourly pay range between $27 and $34, based on skills, qualifications, and experience.