Marketing Coordinator

Gai Consultants - Charleston, WV

Full-time - Entry Level

Charleston, WV

Professional, Scientific, and Technical Services

About the position

GAI Consultants Inc. is seeking a skilled and motivated Marketing Coordinator to join their dynamic marketing team. This role is essential for coordinating the pursuit process and preparing winning proposals, letters of intent, qualifications, and presentations. The Marketing Coordinator will also produce marketing collateral in collaboration with various professionals within the company. The position offers a hybrid or in-office work option and is eligible for a sign-on bonus, making it an attractive opportunity for candidates passionate about proposal excellence and process improvement.

Responsibilities

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities.
• Follow through with assigned proposal tasks to meet critical deadlines.
• Coordinate with internal and external points of contact to gather requested information and materials.
• Track proposal efforts and ensure scheduled milestones are met.
• Assist in writing marketing and technical content.
• Assist in gathering costs for proposal submissions utilizing Excel.
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
• Support presentation efforts including presentation development, rehearsals, materials, and logistics.
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database.
• Assist in carrying out other programs and projects as identified.

Requirements

• 2+ years of related experience as a proposal specialist/coordinator, prior A/E/C industry experience preferred.
• Associate degree required with a focus on business, marketing, graphic design, journalism, or related area. Bachelor's degree preferred.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Proficiency with Adobe Creative Suite.
• Deltek Vantagepoint (or similar database programs) experience is a plus.
• Competent proofreading and editing skills.
• Ability to use templates.
• Excellent communication and organizational skills.
• Able to document and process information quickly and accurately, with strong attention to detail.
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
• Able to work both independently and as part of a team.
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.

Nice-to-haves

• Proposal writing and layout samples are strongly encouraged.

Benefits

• Sign-on bonus
• Comprehensive benefits package
• Opportunities for professional growth
• Collaborative team environment