Marketing & Events Coordinator

About the position

The position involves developing, implementing, and managing special events at municipal museums while promoting these museums to organizations and the public. The role requires performing job duties in a manner that enhances the positive image of the City organization and the department, demonstrating effective interpersonal skills, and delivering exemplary customer service. It is essential for the individual in this role to report for work at the assigned time, ready to perform the required duties. The following outlines the principal duties associated with this position.

Responsibilities

• Respond to initial inquiries from organizations and the public regarding availability and type of facilities, rental rates, rental policies and procedures.
• Oversee preparation and mailing of lessees contracts; enforce contract regulations and guidelines.
• Design promotional material such as online and hard copy newsletters, press releases, mobile applications, calendars, and fliers.
• Manage the marketing and promotions budgets for municipal museums.
• Coordinate special events for the museums, including First Friday Art Trail, summer showcase concert series, gallery talks, Veterans Day events, D-Day events, and other events as required.
• Function as event management coordinator during assigned periods of events, handle problems and settlements of performers, artists, speakers, etc.
• Perform related duties as required.

Requirements

• Bachelor's degree in marketing, public relations, fine arts, or a related field.
• Two years of experience in organizing and directing special events for a museum, convention center, or community festival.
• Valid Texas Driver's License.
• Knowledge of procedures and practices of event planning, scheduling, and implementation.
• Knowledge of practices of working with boards and committees.

Nice-to-haves

• Experience in marketing and promoting special events across various markets.
• Ability to organize and implement office procedures.
• Skill in maintaining accurate records.
• Effective communication skills with the ability to utilize public contact skills and proper telephone etiquette.