Volt - Topeka, KS
posted 3 months ago
Volt is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in a dynamic and fast-paced environment. This role is crucial for ensuring the smooth operation of the marketing department and requires a candidate who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Executive Assistant will be responsible for managing the executives' calendars, preparing documents, and coordinating with various internal and external stakeholders. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to work collaboratively with senior executives and their teams. In this role, the Executive Assistant will manage schedules and departmental needs, interact with senior executives and external partners, and prepare essential documents such as meeting agendas and presentations. The candidate will also be responsible for creating presentations using tools like Keynote, Google Docs, or MS Office Suite, and will work closely with internal departments and external vendors to facilitate communication and information exchange. Additionally, the Executive Assistant will handle travel and expense management, ensuring compliance with company policies and maintaining confidentiality in all matters. The position requires a proactive individual who can anticipate the needs of the executives and provide support in a variety of tasks, including organizing team events and managing communications related to partnerships. This is a full-time, two-month contract position with the possibility of extension, offering a hybrid work schedule with in-office work from Monday to Thursday and remote work on Fridays.