Volt - Baton Rouge, LA
posted 3 months ago
Volt is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in a dynamic and fast-paced environment. This role is crucial for ensuring the smooth operation of the marketing department and requires a candidate who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Executive Assistant will be responsible for managing the executives' schedules, preparing documents, and coordinating with various internal and external stakeholders. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to communicate effectively with senior executives and partners. In this position, the Executive Assistant will manage the calendar and scheduling needs of the VPs, ensuring that all appointments and meetings are organized and prioritized effectively. The role involves preparing meeting agendas, presentations, and reports, as well as creating presentations using tools such as Keynote, Google Docs, or the Microsoft Office Suite. The Executive Assistant will also be responsible for managing travel arrangements and expense reports, adhering to company policies regarding expenses. Confidentiality is paramount in this role, as the Executive Assistant will handle sensitive information and documents. The candidate will promote teamwork and collaboration within the department and with external partners, assisting with various departmental tasks such as conference room requests, team events, and employee recognition efforts. Additionally, the Executive Assistant will oversee the master schedule of partner communications and ensure alignment across priority projects and industry best practices. This is a full-time, 2-month contract position with the possibility of extension, operating on a hybrid schedule where the candidate will work in the office from Monday to Thursday and remotely on Fridays.