Volt - Hartford, CT
posted 3 months ago
Volt is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in a fast-paced environment. This role is crucial for managing the executives' schedules, ensuring that all organizational needs are met efficiently and effectively. The ideal candidate will possess a keen attention to detail and the ability to multitask while maintaining professionalism in all communications. The Executive Assistant will be responsible for managing calendars, preparing documents such as meeting agendas and presentations, and interacting with both internal senior executives and external partners. This position requires a proactive approach to anticipate the needs of the executives and to facilitate smooth operations across various departments. In addition to managing schedules and preparing necessary documentation, the Executive Assistant will also handle travel arrangements and expense reports, ensuring compliance with company policies. Confidentiality is paramount in this role, as the assistant will be privy to sensitive information. The candidate will also assist with departmental tasks, including organizing team events and managing conference room requests. Strong international coordination skills are essential to align priority projects and best practices across different industry categories. This is a full-time, two-month contract position with the possibility of extension, operating on a hybrid schedule where the candidate will work in the office from Monday to Thursday and remotely on Fridays. The successful candidate will demonstrate exceptional computer proficiency, particularly in Microsoft Office Suite, and possess strong organizational and communication skills. The ability to work under pressure while maintaining a focus on the bigger picture is critical for success in this role.