Volt - Juneau, AK
posted 3 months ago
Volt is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in a dynamic and fast-paced environment. This role is crucial for ensuring the smooth operation of the marketing department and requires a candidate who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Executive Assistant will be responsible for managing the executives' calendars, preparing documents, and coordinating with various internal and external stakeholders. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to communicate effectively with senior executives and partners. In this position, the Executive Assistant will manage schedules and departmental needs, interact with senior executives and external partners, and prepare essential documents such as meeting agendas and presentations. The role also involves creating presentations using tools like Keynote, Google Docs, or the Microsoft Office Suite. The Executive Assistant will work closely with internal departments and external vendors to ensure the timely exchange of information and materials, manage travel and expense reports, and uphold strict confidentiality standards. Additionally, the Executive Assistant will promote teamwork and collaboration within the organization, assist with departmental tasks, and oversee the master schedule of partner communications. This position requires strong international coordination skills to align priority projects and best practices across various industry categories. This is a full-time, 2-month contract position with the possibility of extension, operating on a hybrid schedule (in-office Monday through Thursday and remote on Fridays).