Volt - Salt Lake City, UT
posted 3 months ago
Volt is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in a dynamic and fast-paced environment. This role is crucial for ensuring the smooth operation of the marketing department and requires a candidate who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Executive Assistant will be responsible for managing the executives' calendars, preparing documents, and coordinating with various internal and external stakeholders. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to communicate effectively with senior executives and partners. In this position, the Executive Assistant will manage schedules and departmental needs, interact with senior executives and external partners, and prepare essential documents such as meeting agendas and presentations. The role also involves creating presentations using tools like Keynote, Google Docs, or MS Office Suite, and managing travel and expense reports in accordance with company policies. Maintaining confidentiality and promoting teamwork within the organization are key aspects of this role. The Executive Assistant will also assist with departmental tasks, including conference room requests, team events, and employee recognition efforts, while overseeing the master schedule of partner communications and portfolio status. This is a full-time, 2-month contract position with the possibility of extension, operating on a hybrid schedule where the candidate will work in the office from Monday to Thursday and remotely on Fridays. The successful candidate will demonstrate a proactive approach to improving productivity and efficiency, possess strong people skills, and be comfortable working in a fast-paced environment.