Volt Management Corp - New York, NY
posted 3 months ago
Volt Management Corp. is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in a dynamic and fast-paced environment. This role is crucial for ensuring the smooth operation of the executives' schedules and the overall organizational needs of the marketing department. The ideal candidate will possess a strong ability to manage multiple tasks efficiently while maintaining a high level of professionalism and attention to detail. The position requires a proactive approach to anticipating the needs of the executives and the ability to communicate effectively with both internal and external stakeholders. As a Marketing Executive Assistant, you will be responsible for managing the executives' calendars, preparing essential documents such as meeting agendas and presentations, and coordinating travel and expense reports. You will also interact with senior executives and external partners, ensuring that all communications are handled with discretion and confidentiality. The role involves extensive collaboration with various departments and vendors to gather necessary information and materials, as well as promoting teamwork and a positive work environment. This position is a full-time, short-term contract lasting two months, with the possibility of extension. The work schedule is hybrid, requiring in-office attendance from Monday to Thursday and remote work on Fridays. The successful candidate will demonstrate exceptional computer proficiency, particularly in Microsoft Office Suite, and possess strong organizational and communication skills. Experience in a high-volume executive support role is essential, along with the ability to thrive in a fast-paced setting.