Marketing Executive Assistant

$41,600 - $56,160/Yr

Medical Training Institute of New York - New York, NY

Full-time - Entry Level

New York, NY

About the position

The Marketing Executive Assistant at the Medical Training Institute of New York is a full-time position that plays a crucial role in supporting the President and ensuring smooth operations within the organization. This role is based in the heart of New York City, close to Grand Central Terminal, providing a vibrant work environment. The Marketing Executive Assistant will act as the primary point of contact among the President, employees, clients, and external partners, facilitating effective communication and information flow. The position requires managing the President's calendar, scheduling meetings, and ensuring that all correspondence is handled promptly and professionally. In addition to administrative duties, the Marketing Executive Assistant will be responsible for implementing digital marketing campaigns using various platforms such as Facebook, LinkedIn, Google Ads, and email marketing. This includes building automation and workflows that integrate with HubSpot and utilizing tools like Zapier to enhance efficiency. The role also involves maintaining office supply inventory, screening phone calls, and making clients and partners feel welcome. The ideal candidate will possess a positive attitude, excellent communication skills, and a strong understanding of digital marketing strategies. This position offers opportunities for advancement within a growing company, making it an excellent choice for individuals looking to develop their careers in marketing and executive support. The work environment is dynamic, and the candidate will be expected to contribute positively to the team while managing multiple tasks effectively.

Responsibilities

• Acting as the point of contact among the President, employees, clients, and other external partners.
• Managing information flow in a timely and accurate manner using CRM.
• Managing President's calendars and setting up meetings using Calendly, Google Calendar & Verity meetings.
• Keeping up with office supply inventory.
• Screening and directing phone calls and distributing correspondence.
• Making clients & partners feel welcome.
• Reaching out (phone/email) to existing & prospective clients to schedule appointments.
• Implementation of digital marketing campaigns inside of CRM (Facebook, LinkedIn, Google ads, Microsoft Ads, email marketing).
• Building automation and workflows integrating software with HubSpot natively and using Zapier.

Requirements

• High School diploma or equivalent (Required).
• Bachelor's Degree (Preferred).
• 1 year of digital marketing experience (Required).
• 1 year of graphic design experience (Preferred).
• 1 year of social media management experience (Preferred).
• 1 year of HubSpot experience (Preferred).
• 1 year of CRM software experience (Preferred).
• Experience in a legal or financial services office (Accounting, Insurance, Investments, etc.).
• Proficient in Google GSuite products (Google Docs/Sheets/Drive, Gmail).
• Excellent verbal (phone) and written (email) communication skills.
• Discretion and confidentiality are essential for protecting client information.

Nice-to-haves

• Experience with graphic design software (Adobe, Canvas, etc.).
• A notary license is a plus.
• On-camera talent and video editing skills are a plus.

Benefits

• Opportunities for advancement within the company.