Volt - Albany, NY
posted 3 months ago
Volt is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in Albany, New York. This role is crucial in managing the executives' schedules and ensuring that all organizational needs are met in a fast-paced environment. The ideal candidate will possess a strong ability to multitask, communicate professionally, and maintain a keen attention to detail. The Executive Assistant will be responsible for managing calendars, preparing documents such as meeting agendas and presentations, and coordinating travel and expenses. This position requires a high level of professionalism and the ability to maintain confidentiality in all matters. In this role, the Executive Assistant will interact with internal senior executives and external partners, ensuring effective communication and collaboration across departments. The candidate will also assist with departmental tasks, including managing conference room requests, organizing team events, and supporting employee recognition efforts. The position involves overseeing a master schedule of partner communications and portfolio status, as well as providing strong international coordination to align priority projects and best practices. This is a full-time, 2-month contract position with the possibility of extension, operating on a hybrid schedule where the candidate will work in the office from Monday to Thursday and remotely on Fridays. The successful candidate will have a minimum of four years of experience supporting high-volume executives and will be proficient in both Mac and Windows environments, including Microsoft Office Suite and Slack.