Volt - Indianapolis, IN
posted 3 months ago
Volt is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in a dynamic and fast-paced environment. This role is crucial for ensuring the smooth operation of the marketing department and requires a candidate who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Executive Assistant will be responsible for managing the executives' schedules, coordinating meetings, and preparing necessary documents such as meeting agendas and presentations. The ideal candidate will possess excellent organizational skills and the ability to communicate effectively with both internal and external stakeholders. In this position, the Executive Assistant will interact with senior executives and external partners, ensuring that all communications are handled with discretion and professionalism. The role also involves managing travel arrangements and expense reports, requiring a solid understanding of company policies. The candidate will need to maintain strict confidentiality regarding sensitive information and documents, promoting teamwork and collaboration within the department and across the organization. Additionally, the Executive Assistant will assist with various departmental tasks, including managing conference room requests, organizing team events, and supporting employee recognition efforts. The role requires strong international coordination skills to align priority projects and best practices across different industry categories. This is a full-time, two-month contract position with the possibility of extension, operating on a hybrid schedule with in-office work from Monday to Thursday and remote work on Fridays.