Volt - Helena, MT
posted 3 months ago
Volt is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in a dynamic and fast-paced environment. This role is crucial for ensuring the smooth operation of the marketing department and requires a candidate who can manage multiple tasks efficiently while maintaining a high level of professionalism. The Executive Assistant will be responsible for managing the executives' calendars, preparing documents, and coordinating with various internal and external stakeholders. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to communicate effectively with senior executives and partners. In this position, the Executive Assistant will manage schedules and departmental needs, interact with senior executives and external partners, and prepare essential documents such as meeting agendas and presentations. The role also involves creating presentations using tools like Keynote, Google Docs, or the Microsoft Office Suite. The Executive Assistant will work closely with internal departments and external vendors to facilitate the flow of information and materials necessary for the executives' functions. Additionally, the Executive Assistant will handle travel and expense management, ensuring compliance with company policies and creating expense reports. Confidentiality is paramount in this role, as the assistant will be privy to sensitive information. The position promotes teamwork and collaboration, requiring the assistant to assist with departmental tasks, manage communications, and provide strong international coordination across various projects. This is a full-time, 2-month contract position with the possibility of extension, operating on a hybrid schedule with in-office work from Monday to Thursday and remote work on Fridays.