Volt - Saint Paul, MN
posted 3 months ago
Volt is seeking a Marketing Executive Assistant to provide comprehensive support to the VP of Marketing and the VP of Partnerships in a fast-paced environment. This role is crucial for managing the executives' schedules, ensuring that all organizational needs are met efficiently and effectively. The ideal candidate will possess a strong ability to multitask, communicate professionally, and maintain a keen attention to detail. The Executive Assistant will be responsible for managing calendars, preparing documents such as meeting agendas and presentations, and coordinating with both internal teams and external partners to facilitate smooth operations. In this role, the Executive Assistant will also manage travel and expense reports, ensuring compliance with company policies. Confidentiality is paramount, and the candidate must demonstrate the ability to handle sensitive information with discretion. The position requires a proactive approach to anticipating the needs of the executives and the ability to work collaboratively with various stakeholders. The Executive Assistant will also assist with departmental tasks, including organizing team events and managing communications related to partner portfolios. This is a full-time, 2-month contract position with the possibility of extension, operating on a hybrid schedule where the candidate will work in the office from Monday to Thursday and remotely on Fridays. The successful candidate will have a minimum of four years of experience supporting high-volume executives and will be comfortable working in a dynamic environment.