Marketing Operations Coordinator

Full Sail University - Winter Park, FL

Full-time - Entry Level

Winter Park, FL

Educational Services

About the position

The Marketing Operations Coordinator at Full Sail University is responsible for providing essential office support to ensure the efficient operations of the Marketing department. This role involves coordinating meetings, events, and travel, while also optimizing work functions within the Marketing Operations team. The position offers an opportunity to learn and grow in a creative and rewarding environment.

Responsibilities

• Coordinates and schedules meetings for Marketing leadership as needed
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies, verify invoices and process payments
• Maintains office records and updates filing system for the department
• Assists with departmental and team event planning
• Arranges corporate travel and meetings by developing itineraries and agendas; scheduling flights, booking other transportation; arranging lodging and meeting accommodations
• Facilitates various administrative needs, including but not limited to onboarding new hires, requesting equipment, staff software permissions, mailing requests, booking VIP tours, employee expense reports, and other operations functions
• Coordinates and maintains records for staff, telephones, expenses and reconcile the corporate credit card
• Performs light reporting, as needed

Requirements

• High School Diploma or equivalent required
• Bachelor's degree preferred
• 1-3 years administrative experience
• Proficiency using Microsoft Office- Word, Excel, Outlook
• Excellent verbal and written communication skills
• Attention to detail with a focus on meeting deadlines
• Strong organizational skills
• Effective time management and multitasking abilities
• Ability to maintain confidentiality of sensitive information

Benefits

• Career growth opportunities
• Creative work environment
• Challenging and rewarding work experience