Marketing - Planning & Program Management Seasonal Assistant

About the position

The Planning and Program Management Seasonal Assistant will assist the Planning and Program Manager "PPM" in a variety of ways, such as, but not limited to, helping monitor project and campaign progress, setting deadlines, proactively work to solve issues that arise, and help ensure stakeholder satisfaction.

Responsibilities

• Support with Media & Marketing planning and execution efforts across the business portfolio and platforms.
• Coordinate with all facets of cross-functional groups by organizing and scheduling meetings for key stakeholders and creating actionable next steps through recaps.
• Manage project requests, brief, and timelines (i.e Radio Reads, Trade Spots, etc.)
• Work closely with the Programming team across Marketing Verticals, Communications, and Arrowhead Events to drive programs, streamline processes, identify and remove blockers.
• Proactively identify areas for improvement and develop solutions.
• Ability to manage key external agency partners and third-party vendors, including drafting scopes of works, reviewing proposals, and managing invoices.
• Organize, schedule and drive regular meetings with cross-functional team members and as needed with key stakeholders for urgent actionable items.
• Support the team by developing materials including internal Comms reporting, agendas, and briefs.
• Support the team with maintaining up-to-date information, calendars, and key information and communicating it out to the team.
• Own the development of monthly correspondence with internal parties that details upcoming projects, important dates, and more.
• Adaptable project manager, who brings both analytical and creative thinking to their daily role.
• Assist in day-to-day business operations like shipping, supporting staff off-sites, and other duties as assigned.

Requirements

• Bachelor's degree in communications, business, marketing, etc.
• Strong strategic planning and consensus building skills required
• Strong interpersonal skills; leadership and team building
• Strong creative, ability to manage multiple projects at once, project management and organizational skills
• Understanding of project management software such as (Adobe WorkFront, Asana, etc.)
• Strong communication skills - presentation, written, verbal
• Experience in Brief Development, PowerPoint Storytelling, and Excel

Nice-to-haves

• Self-starter, dynamic team player, and results-oriented
• Attention to detail, innovative thinking, and proactive attitude
• Willingness to learn new concepts, processes, and receive feedback