Marketing Project Coordinator

About the position

Grace Farms is a center for culture and collaboration in New Canaan, Connecticut. We bring together people across sectors to explore nature, arts, justice, community, and faith at the SANAA-designed River building, situated on 80 acres of natural landscapes. Our humanitarian work to end modern slavery and foster more grace and peace in our local and global communities includes leading the Design for Freedom movement to eliminate forced labor in the building materials supply chain. As a Marketing Project Coordinator, you'll be a key member of the Marketing team, supporting the strategic goals of the organization. Your primary focus will be managing marketing projects and collateral assets. In this role, you'll monitor project timelines, ensure deadlines are met, and coordinate with internal teams. You'll be responsible for creating and maintaining project documentation and facilitating communication between team members and stakeholders. Through these efforts, you'll help the marketing team and other departments reach their project goals, expand our presence across various channels, and support our brand identity as we continue to grow and evolve.

Responsibilities

• Assist the Project Manager with information and project intake, task scheduling, and project maintenance.
• Plan, define, and manage project timelines to ensure proper movement through the campaign execution process to ensure the accuracy and timely delivery of assets.
• Provide feedback and improvements to enhance project outcomes.
• Coordinate collateral requests; Create and maintain comprehensive, interactive, and actionable meeting notes to ensure maximum communication is achieved across all levels internal and external.
• Maintain project management system to ensure all workstreams are up-to-date and processes are properly documented and communicated.
• Creatively identify efficiencies in production workflow, campaign execution, and improvements to internal stakeholders.
• Develop and maintain relationships with local business to optimize promotional opportunities.
• Implement local marketing strategies, including poster distribution in Fairfield County.
• Update on-site collateral weekly.
• Manage community outreach efforts, including event calendar updates and targeted promotions.
• Support the marketing team in developing and executing event campaigns.
• Perform regular updates to gracefarms.org and designforfreedom.org.
• Monitor and ensure digital information (particularly upcoming events), is current across multiple communication channels.
• Prepare and optimize images for web use.
• Other duties as assigned.

Requirements

• Proven working experience in Project management and/or Marketing experience.
• Knowledge of digital marketing channels (web and social media) required.
• Experience with Adobe Creative Suite and/or Adobe InDesign strongly preferred.
• Strong research skills with an eye for detail and organization of information.
• Proven team player with ability to build strong working relationships internally and externally.
• Outstanding interpersonal, oral and written communications skills.
• Demonstrated collaborative team player who can seek information from other departments, translate and share that information effectively and in a timely manner.
• Self-starter who excels with deadline-oriented milestones and can shift with changing priorities.
• Strong organizational skills with the ability to work in a fast-paced team environment.
• Highest level of integrity with demonstrable record of handling confidential information with discretion.

Benefits

• Choice of medical plans
• Dental and vision plan
• 100% employer-paid basic life insurance
• Short-term disability
• 403(b)-retirement benefit with an organization match
• PTO, sick, and personal days
• 11 paid holidays
• Access to explore the beautiful 80-acres of preserved land
• Participation in numerous public events on-site