Marketing/Proposal Coordinator-IN

American Structurepoint - Indianapolis, IN

Full-time

Indianapolis, IN

Professional, Scientific, and Technical Services

About the position

American Structurepoint is seeking a Proposal Coordinator to join our Marketing + Communications Group in Indianapolis, IN. This on-site role is integral to our mission of delivering strategic marketing initiatives that promote our services and enhance our market share. The Proposal Coordinator will be part of an industry-leading team that focuses on creating unique and captivating proposals that not only inform but also inspire our clients. We are looking for an individual who is innovative, creative, and passionate about producing high-quality content in a fast-paced environment. The ideal candidate will have experience in proposal coordination and writing, demonstrating a strong work ethic and a commitment to excellence. In this role, the Proposal Coordinator will collaborate closely with the marketing communications team, architecture and engineering staff, and executive leadership across the firm. The position requires a self-motivated individual who is detail-oriented and possesses superior time-management skills. The Proposal Coordinator will be responsible for preparing high-quality proposals, qualification documents, and presentations for various A/E disciplines. This includes facilitating strategic kickoff meetings, compiling necessary information, and coordinating with A/E teaming partners to ensure that all proposals meet the company’s brand standards and proposal standards. The successful candidate will thrive in a high-production work environment, demonstrating strong project management and creative writing skills. They will be expected to absorb and apply constructive criticism, work smartly to drive improvements, and deliver exceptional end products. Knowledge of the latest software and applications is essential to remain competitive in this role, as is the ability to conduct market research and maintain competitor analysis. The Proposal Coordinator will also track the lifecycle of projects and update data in a timely manner, ensuring that all deadlines are met while managing multiple tasks effectively.

Responsibilities

• Prepare high quality A/E proposals, qualification documents, and presentations for assigned A/E disciplines.
• Facilitate strategic kickoff meetings; compile necessary information to develop proposals, presentations, and qualifications; and coordinate with other A/E teaming partners.
• Communicate with all levels (executives, engineers, architects, project managers, and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
• Research and maintain competitor analysis and market research.
• Identify key goals, objectives, or outcomes.
• Uphold company brand standards and maintain proposal standards.
• Track the lifecycle of a project and update data in a timely fashion.

Requirements

• BA or BS in Communications, English, Business, Marketing, Journalism or related degree.
• Proficient in Microsoft Office.
• At least one to two years of proposal development experience preferred in the architecture, engineering, or construction industry or other related consulting industry, such as technology or finance.
• Ability to operate under pressure and meet tight deadlines.
• Excellent copywriting skills and should be able to rework technical content for a wider audience.
• Build excellent working relationships to attain goals.
• Be organized, self-motivated, confident, energetic, and creative.
• Effectively communicate and make best use of interpersonal skills.
• Should be able to deliver creative and innovative thoughts.