Marketing Specialist (AEC Industry)

Gai Consultants - Charleston, SC

Full-time - Mid Level

Charleston, SC

Professional, Scientific, and Technical Services

About the position

GAI seeks a skilled, highly motivated, results-driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, Letters of Intent (LOIs), qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff. Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you! Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve. Essential Duties and Responsibilities include participating in kick-off meetings, proposal task scheduling, review, production, and delivery activities. You will follow through with assigned proposal tasks to meet critical deadlines and coordinate with internal and external points of contact to gather requested information and materials. Tracking proposal efforts and ensuring scheduled milestones are met is crucial. You will assist in writing marketing and technical content, proofreading to ensure continuity and compliance with legal, technical, and marketing specifications, and supporting presentation efforts including presentation development, rehearsals, materials, and logistics. Additionally, you will maintain and populate detailed data in GAI's Deltek Vantagepoint database and provide assistance with marketing activities to support pursuit, client, and business plan objectives. This includes but is not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc. You will also assist in carrying out other programs and projects as identified.

Responsibilities

• Coordinate the pursuit process and preparation of proposals, LOIs, qualifications, and presentations.
• Produce marketing collateral to support business development goals.
• Participate in kick-off meetings and proposal task scheduling.
• Follow through with assigned proposal tasks to meet critical deadlines.
• Coordinate with internal and external points of contact to gather requested information and materials.
• Track proposal efforts and ensure scheduled milestones are met.
• Assist in writing marketing and technical content.
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
• Support presentation efforts including development, rehearsals, materials, and logistics.
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database.
• Assist with marketing activities to support pursuit, client, and business plan objectives.
• Contribute to the implementation of marketing activities including conferences, events, sponsorships, and design award submittals.

Requirements

• 5+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred.
• Associate or bachelor's degree with a focus in business, marketing, or related area.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Proficiency with Adobe Creative Suite.
• Experience with Deltek Vantagepoint (or similar database programs) is a plus.
• Competent proofreading and editing skills.
• Excellent communication and organizational skills.
• Ability to document and process information quickly and accurately, with strong attention to detail.
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
• Able to work both independently and as part of a team.
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
• Must have a vehicle for local travel.

Nice-to-haves

• Proposal writing and layout samples are strongly encouraged.

Benefits

• Comprehensive benefits package.
• Opportunities for professional growth and development.
• Collaborative team environment.