Marketing Specialist (AEC Industry)

Gai Consultants - Charleston, WV

Full-time - Mid Level

Charleston, WV

Professional, Scientific, and Technical Services

About the position

GAI Consultants Inc. is seeking a skilled and motivated Marketing Specialist to join their Transportation & Infrastructure team. This role involves coordinating the pursuit process and preparing winning proposals, letters of intent, qualifications, and presentations. The Marketing Specialist will produce marketing collateral and support business development goals in collaboration with various teams. The ideal candidate should be passionate about the AEC industry, possess excellent organizational and communication skills, and have a client-first attitude.

Responsibilities

• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities.
• Follow through with assigned proposal tasks to meet critical deadlines.
• Coordinate with internal and external points of contact to gather requested information and materials.
• Track proposal efforts and ensure scheduled milestones are met.
• Assist in writing marketing and technical content.
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications.
• Support presentation efforts including presentation development, rehearsals, materials, and logistics.
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database.
• Provide assistance with marketing activities to support pursuit, client, and business plan objectives.
• Assist in carrying out other programs and projects as identified.

Requirements

• 5+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred.
• Associate or bachelor's degree with a focus in business, marketing, or related area.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Proficiency with Adobe Creative Suite.
• Deltek Vantagepoint (or similar database programs) experience is a plus.
• Competent proofreading and editing skills.
• Excellent communication and organizational skills.
• Able to document and process information quickly and accurately, with strong attention to detail.
• Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules.
• Able to work both independently and as part of a team.
• Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines.
• Must have a vehicle for local travel.

Nice-to-haves

• Proposal writing and layout samples are strongly encouraged.

Benefits

• Comprehensive benefits package
• Opportunities for professional growth
• Collaborative team environment