Media Assistant, Direct Response

$40,000 - $43,000/Yr

Active USA - Pearl River, NY

Full-time - Entry Level

Hybrid - Pearl River, NY

Truck Transportation

About the position

The Media Assistant plays a crucial role in coordinating and maintaining media accounts from inception to completion. This hybrid position involves close collaboration with buyers, networks, and advertising agencies to ensure the effective execution of Direct Response media placements.

Responsibilities

• Assist team of buyers in gathering rates and inventory availability from networks
• Maintain up-to-date media representative list inclusive of name, phone, email and fax information
• Send orders to designated media representatives for approved activity and follow up to ensure written confirmations are received
• Complete Control Sheets for both Local and National stations/networks as requested by the coordinator
• Prepare and maintain monthly programming grid folders by requesting updated grids from the networks regularly
• Populate missing programming information into weekly post log reports and final post data using grids provided by networks
• Complete program schedules and post log reports for clients as needed
• Obtain and check all pre and post log times received from the stations for accuracy
• Monitor media placement to ensure fair and equitable rotation across all units placed
• Follow up with sales reps and assistants daily for updated pre-logs via phone & email
• Request and confirm accuracy of local market contracts including trade deal usage
• Assist team of buyers with entry of rates and buylines into CoreMedia System (CORE Direct)
• Open job estimates in CORE Direct, MediaOcean and PeopleSoft
• Input direct response schedules into MediaOcean and/or PeopleSoft
• Generate internal pre-log charts comparing ordered versus scheduled air times
• Notify buyers/campaign managers of networks experiencing pre-emptions
• Update daily for each network/client
• Compile client pre-log times and input into expected format for all clients requesting
• Reconcile local air times in Direct Manager weekly with support from Coordinator & Buyer
• Aid coordinators with meeting deadlines on a monthly basis including local and national invoice reconciliation
• Support coordinators, supervisors & buyers with ad hoc projects/tasks
• Create, send, and save credit memos and emails to reps in proper client folders
• Participate in and work on ad hoc projects as assigned.

Requirements

• Bachelor's degree preferred or equivalent experience is required
• Proficiency in Microsoft Word and Excel required
• Up to one year related experience preferably in an administrative and/or media capacity in a corporate environment is preferred
• Experience in MediaOcean, CORE Direct and PeopleSoft media systems preferred

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance