Medical Administrative Assistant

$41,517 - $58,240/Yr

Business Integra - Wyoming, MI

Full-time - Entry Level

Wyoming, MI

Professional, Scientific, and Technical Services

About the position

The Medical Administrative Assistant position is a temporary contract role that provides essential administrative support to management and department staff within a hospital setting. The role involves managing conference room setups, acting as a liaison for various departments, and serving as the initial point of contact for the executive administrative suite. The assistant will coordinate meetings, handle communications, and assist with various administrative tasks to ensure smooth operations.

Responsibilities

• Provides administrative support for management and department staff as needed, including executives and physicians.
• Manage and set-up all conference/board rooms within the hospital including the conference center.
• Act as a liaison to Catering, IT, and other areas of support for meetings and functions.
• Serves as the initial point of contact for the executive administrative suite, greeting and directing all visitors.
• Answers, responds, and resolves incoming communications and triages communication to appropriate individuals or departments.
• Assist with the coordination of day-to-day office functions including ordering supplies and processing invoices.
• Schedules internal and external meetings for executives and department staff as needed.
• Prepares agendas and agenda materials for meetings, arranges meeting set-up, and coordinates the RSVP process.
• Arranges travel itineraries and reservations for director and department staff.
• Gathers and prepares data and completes special reports and surveys as required.
• Under limited direction, oversees complex special and ongoing projects.
• Assists in coordinating external and internal meetings for community and hospital departments.

Requirements

• Five (5) years of experience providing management level professional administrative support required.
• Proficient in Microsoft Word, Excel, Access, PowerPoint, and Visio.
• Demonstrated high level of written, verbal, and interpersonal communication skills.
• Able to work effectively under tight deadlines and manage multiple projects.
• Possess excellent public relation skills, both internally and externally.
• Able to deal with sensitive issues in a tactful and confidential manner.

Nice-to-haves

• Professional administrative support and 5 years executive experience preferred.
• Desktop publishing skills are a plus.

Benefits

• Competitive hourly pay ranging from $19.96 to $28.00 per hour.
• Opportunity for professional development and continuing education.