Medical Receptionist And Administrative Assitant

Aston Carter - Portland, OR

Full-time

Portland, OR

Administrative and Support Services

About the position

The Medical Receptionist and Administrative Assistant role at Aston Carter involves maintaining accurate medical records and supporting the administrative functions of the healthcare facility. The position requires attention to detail in managing patient charts, ensuring compliance with retention policies, and assisting with electronic medical records. The role is crucial for the efficient operation of the medical office and requires strong organizational and communication skills.

Responsibilities

• Maintain a sound medical record, ensuring all components are appropriately filed, including admission paperwork, correspondence, financial, and medical documents.
• Thin medical records periodically according to policy and maintain inventory of thinned files.
• Purge and rotate records annually according to agency, State, and Federal retention schedules.
• Assist with the maintenance of patient charts, including assembly, filing, and assistance with purging and thinning within established agency and regulatory standards.
• Assist agency personnel with electronic medical record creation and the closing of episodes or patient charts.
• Complete monthly Quality Improvement report from the Intake department ensuring accuracy.
• Audit charts and report missing paperwork, last contact, and discharge documentation.
• Update documentation in charts as directed.
• Assist new support staff in the state data collection software, Measures and Outcomes Tracking System (MOTS) and archive databases.

Requirements

• High school diploma or equivalent; additional education or certification in health information management preferred.
• Previous experience in medical records management, healthcare administration, or a related field.
• Proficiency with electronic medical records (EMR) systems and scanning equipment.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion and professionalism.
• Knowledge of HIPAA regulations and medical records retention policies.