Medical Records Coordinator / Legal Assistant

$43,680 - $54,080/Yr

DC Law Group, PC - Beverly Hills, CA

Full-time - Entry Level

Beverly Hills, CA

About the position

The Medical Records Coordinator/Legal Assistant plays a vital role in supporting attorneys at a personal injury law firm by managing and coordinating the collection, organization, and review of medical records. This position requires a detail-oriented individual with experience in medical records management and legal support, ensuring that all necessary documentation is available to strengthen client cases while maintaining confidentiality and accuracy.

Responsibilities

• Request, track, and follow up on medical records, bills, and other relevant documentation from hospitals and healthcare providers.
• Review and organize medical records for completeness and accuracy, ensuring compliance with legal requirements.
• Maintain detailed records and logs of all requests and correspondence with healthcare providers.
• Prepare medical summaries and chronologies to assist attorneys in case preparation.
• Assist attorneys with case management tasks, including case file organization and documentation.
• Conduct client intake interviews to collect medical history and other pertinent information.
• Communicate with clients, healthcare providers, insurance companies, and other law firms regarding case status.
• Prepare and organize case files, legal documents, correspondence, and reports for court submission.
• Answer phones, schedule appointments, and maintain case calendars.
• Handle incoming mail, faxes, and correspondence related to medical records and case status.
• Maintain confidentiality and comply with HIPAA and other privacy regulations.

Requirements

• 2+ years in a similar role within a law firm, ideally in personal injury law.
• Associate's degree or certification in legal studies, health information management, or related field preferred.
• Strong organizational skills with attention to detail.
• Proficiency in case management software and medical records databases.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Understanding of HIPAA regulations, personal injury law, and medical terminology.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid holidays
• Paid time off
• Vision insurance