Medical & Scientific Publications Associate

Ocular Therapeutix - Bedford, MA

Full-time - Entry Level

Bedford, MA

Chemical Manufacturing

About the position

The Medical Affairs Medical & Scientific Publications Associate will be an integral part of the Medical Affairs team. He/she will be accountable for executing the medical affairs initiatives associated with the medical communications plan, including providing operational and administrative support. In addition, he/she will be responsible for facilitating and coordinating medical review of non-promotional materials.

Responsibilities

• Collaborate with Medical & Scientific Communications Lead to support the tactical execution of Medical Communications Plans
• Create and support the production of scientific materials, including scientific publications, medical education materials, medical information resources, and slide decks for scientific presentations and KOL engagement activities.
• Collaborate with authors and medical writing team in drafting, writing, reviewing and editing of materials; incorporate edits
• Collaborate with medical affairs, clinical development, marketing, investor relations, to translate complex scientific and clinical data into clear and compelling messages for different target audiences.
• Provide support to all communications with authors to track and facilitate publications submission, content approvals and other related activities as needed per ICJME guidelines
• Facilitate the internal and external (if applicable) review and approval of publications
• Submit finalized content to congresses following approvals
• Facilitate the Publications Committee including generation of agendas, recording and circulating meeting minutes, and tracking outcomes of decisions
• Shepherd medical materials through the review and approval process
• Coordinate and participate in MRC meetings to resolve conflicting comments
• Manage reviewer timelines with close attention to deadlines, understanding sensitivities related to detail and timeline of information dissemination
• Create and maintain project status and projected timelines for medical and scientific materials
• Organize and track review materials along with maintaining an IT system (VEEVA) ensuring appropriate/necessary signatures and references are in place
• Work closely with other stakeholders to ensure appropriate 'final' versions are in use
• Assist in ensuring internal document and information repository is maintained and accessible for Medical Affairs stakeholders
• Provide updates to internal stakeholders on medical communications-related activities as needed
• Demonstrate the values of Ocular Therapeutix
• Collaborate with external vendors and agencies, including medical writers, graphic designers, and event management companies
• Other duties as assigned

Requirements

• Bachelor's, Masters or doctorate degree in a health-related or scientific discipline
• Strong written and verbal communication skills, with the ability to understand and effectively communicate scientific and clinical data to both internal and external stakeholders
• Exceptional project management, superior organizational and advanced MS Office skills required (Word, Excel, PowerPoint)
• Ability to review and edit scientific content meticulously with attention to detail
• Excellent teamwork and interpersonal skills
• Team-oriented, flexible, creative, inquisitive, driven and extremely reliable

Nice-to-haves

• Clinical research/publications experience strongly preferred
• Experience in the ophthalmic pharmaceutical space preferred, but not required
• 1+ years' experience in Medical Affairs or related fields like medical device, biotech, pharma or others
• Experience with Veeva Vault Promo mats preferred but not required
• Ability to travel 15%