MEDICAL SECRETARY- PRIMARY CARE- PHYSICIAN PRACTICE

Hackensack Meridian Health - Paramus, NJ

Full-time

Paramus, NJ

Hospitals

About the position

The Medical Secretary at Hackensack Meridian Health plays a crucial role in supporting the physicians and management of the department by performing a variety of secretarial and administrative duties. This position is essential for ensuring the smooth operation of the primary care physician practice. The Medical Secretary is responsible for scheduling appointments, meetings, and conferences for departmental personnel using advanced computerized scheduling systems. This role requires a keen attention to detail and the ability to manage multiple tasks efficiently. In addition to scheduling, the Medical Secretary is tasked with entering inpatient and outpatient professional charges into the medical billing system, which requires a solid understanding of medical terminology and billing practices. The position also involves composing and preparing correspondence, filing reports, and maintaining up-to-date departmental manuals and files. The Medical Secretary must prioritize calls through a screening process, transferring calls, recording messages, and delivering them to the appropriate personnel. Furthermore, the role includes reviewing, screening, and distributing daily mail correspondence to ensure that all communications are handled promptly and accurately. The Medical Secretary also plays a part in maintaining office supplies and inventory, ensuring that the department is well-equipped to function effectively. Assisting in the coordination of special projects is another aspect of this role, which may involve collaboration with other team members and departments. Adherence to the standards identified in the Medical Center's Organizational Competencies is essential, as it reflects the commitment to quality and excellence in patient care and administrative support.

Responsibilities

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Enters inpatient and outpatient profession charges on medical billing system.
• Composes and prepares correspondences.
• Uses knowledge of medical terminology to transcribe patient information from written copy, electronic equipment or verbal direction.
• Files reports, prepares documents, and forwards correspondence.
• Prioritizes call through screening process; transfer calls, records messages and delivers to appropriate personnel.
• Reviews, screens and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• Assists in coordination of special projects.
• Adheres to the standards identified in the Medical Center's Organizational Competencies.

Requirements

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Knowledge of medical terminology.

Nice-to-haves

• Associate's degree.