Unclassified - Waller, TX
posted about 1 month ago
As a Meeting and Events Planner at Daikin Comfort Technologies, you will be responsible for coordinating all aspects of assigned meetings, factory tours, and showroom visits. This role requires you to schedule and manage pre-planning meetings with the project team, ensuring that all information is coordinated and disseminated appropriately. You will set agendas and schedules for on-site meetings and tours, and communicate meeting details to all levels of the events team management. Your responsibilities will also include formulating Requests for Proposals (RFPs) to source vendors and meeting locations for the annual calendar needs. You will manage the online registration system, including its functions and system reports, and coordinate logistics planning. This encompasses agenda and program development, food and beverage menu selections, air and ground transportation arrangements, registration and housing processes, and audiovisual/technical needs. On-site management of meetings and events will be a key part of your role, where you will oversee customers and vendors, troubleshoot and solve onsite problems seamlessly, and implement contingency plans as needed. You will track meeting and event expenses to ensure they stay within or below budget, monitor attendance, registration, hotel history, and attendee satisfaction, and maintain and produce meeting reports. Additionally, you will complete post-event tasks, including reconciliation of expenses, evaluation of events, and reporting on meeting results. Developing and managing vendor relationships and contracts will also be part of your responsibilities, along with performing additional projects and duties to support ongoing business needs.