Meeting Attendee Coordinators

Maritz • Fenton, MO

375d

About The Position

The Meeting Attendee Coordinator role at Maritz Inc. is a part-time, temporary position focused on providing exceptional customer service and managing event logistics for a series of large events in 2025. This role involves communication with clients and attendees, handling registrations, and ensuring smooth operations during events. The position is hybrid, primarily based in Fenton, MO, and offers the opportunity to work with a leading company in the event management industry.

Requirements

• Bachelor's degree or equivalent experience in Hospitality, Event Management, or customer-facing roles.
• Exceptional communication skills.
• Strong attention to detail and problem-solving abilities.
• Proficiency in MS Office (Outlook, Excel, Word) with required Excel skills.
• A passion for delivering great customer experiences in a dynamic environment.

Responsibilities

• Communicate travel itineraries, hotel confirmations, and policies via phone and email.
• Update guest registrations and hotel room inventory in the system.
• Collaborate with Meeting Event Managers, clients, and suppliers.
• Monitor client email inboxes and handle guest lists within service level agreements (SLAs).
• Secure hotel extensions, review registration websites, and ensure report accuracy.
• Support client-specific processes and accounting functions.
• Resolve customer inquiries, such as billing questions or hotel no-shows.
• Attend training sessions and contribute to team meetings.
• Take on special assignments, including on-site program support as needed.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401k
• Tuition reimbursement
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree