Meeting & Event Planner

Southern Company - Atlanta, GA

Full-time - Mid Level

Atlanta, GA

Utilities

About the position

The Meeting and Event Planner at Southern Company is responsible for managing the complete process of over 30-40 internal and external meetings and events annually. This role emphasizes superior customer service and aims to deliver a best-in-class guest experience. The planner will consult with clients, manage logistics, negotiate contracts, and ensure all aspects of the events are executed flawlessly.

Responsibilities

• Manage the planning and execution of events and meetings for Southern Company and its subsidiaries.
• Consult with senior level clients to evaluate budget, scope, format and other logistical needs.
• Negotiate and manage all supplier contracts and arrangements, including food and beverage, entertainment, external speakers, teambuilding, housing, production and event technology.
• Build and maintain supplier relationships, as well as manage supplier/vendor performance.
• Manage all activities at site location before, during and after event, including providing work direction to suppliers and support staff.
• Create announcements and invitations for events.
• Work with show producers to create and build event content.
• Maintain data-tracking tools associated with reservations, attendee confirmations and housing.

Requirements

• High school diploma or equivalent is required; Bachelor's degree or equivalent experience preferred.
• Certified Meeting Professional (CMP) preferred.
• Minimum 3-5 years of meeting and event planning experience in a full-time role required, preferably with previous 4-5-star hotel, corporate or association and sports and entertainment experience.
• Proven effective interpersonal skills and client relations experience (C-Suite level highly preferred).
• Proven analytical, organizational and project management skills.
• General knowledge of business practices associated with procurement, such as budgeting, logistics coordination, and vendor management.
• Strong communication skills (both verbal and written).
• Ability to work in a fast-paced environment and work well under pressure.
• Ability to work efficiently with minimum supervision to make decisions and anticipate steps.
• Proficient computer skills (MS Office applications required, experience with online registration systems like Swoogo or Cvent preferred).

Nice-to-haves

• Ability to work with all levels of management.
• Demonstrates a positive attitude and a commitment to providing excellent customer service.
• Ability to work as a proactive team member.
• Disciplined and adaptable.

Benefits

• Health insurance
• 401k plan
• Paid holidays
• Flexible scheduling
• Professional development opportunities