Healthtrackrx - Denton, TX
posted about 1 month ago
HealthTrackRx is seeking a dedicated Meeting and Event Planner to join our team. As the nation's leading PCR-based infectious disease laboratory, we pride ourselves on delivering next morning results to healthcare providers nationwide. This role is crucial as we continue to grow and expand our services. The Meeting and Event Planner will be responsible for planning, coordinating, and executing a variety of internal meetings and events across the organization. This includes managing all aspects of event planning, from the initial conceptualization and budget management to vendor coordination and on-site execution. In this position, you will work closely with internal clients to understand their vision for events, negotiate with vendors, and ensure the successful delivery of events that meet organizational objectives. You will coordinate logistics for a wide range of internal events, including team meetings, executive retreats, training workshops, company-wide events, and employee recognition events. Your role will involve managing end-to-end event logistics, including venue selection, catering, AV setup, transportation, and event materials, ensuring that all aspects align with our branding and objectives. As the primary point of contact for event-related inquiries, you will collaborate with internal teams, department heads, and leadership to define event goals and desired outcomes. You will also be responsible for sourcing and negotiating with vendors to secure quality services at competitive prices, managing contracts, and maintaining relationships with external suppliers. Additionally, you will develop and maintain event budgets, track expenses, and manage financial reporting related to events. Your attention to detail will be critical as you oversee logistical details, registration processes, seating arrangements, and ensure smooth on-site execution or virtual facilitation of events. After each event, you will collect feedback from attendees and analyze success metrics to provide recommendations for future improvements.