Meeting & Events Planner

$50,000 - $55,000/Yr

Compass Group - Morrisville, NC

Full-time - Entry Level

Morrisville, NC

Merchant Wholesalers, Nondurable Goods

About the position

As a Meeting & Events Planner at Restaurant Associates, you will play a crucial role in the planning, coordination, and execution of various activities and special events. This position is integral to ensuring that events run smoothly and meet the high standards expected by our clients. You will manage the activation events calendar, oversee Eventbrite listings, and assist in the creation and online dissemination of the RA Cookbook. Your efforts will directly contribute to promoting employee engagement and satisfaction by developing and executing unique employee events and experiences that enhance overall well-being. In this role, you will be responsible for creating reservations within the EMS Reservation System for activities in the amenity spaces and the Cooking School, ensuring proper coding is applied. You will serve as the primary point of contact for hosts during meetings, coordinating with the audiovisual team to address any ad hoc AV support requests from meeting participants. Additionally, you will oversee the amenity spaces at designated UBS sites, performing regular walkthroughs to ensure that furniture is presentable and that there are no outdated signs. You will report any maintenance faults or cleaning requests to the appropriate personnel and escalate issues to the General Manager when necessary. Budget management is a key aspect of this position, as you will need to stay within the limitations set by management and ensure that invoices from vendors associated with activation events are submitted to Finance in a timely manner. You will also be responsible for reporting on sales and attendance for all events, taking proactive steps to increase both sales and event participation. Effective communication with clients before, during, and after the execution of their events is essential to ensure a seamless experience.

Responsibilities

• Manage activation events calendar and Eventbrite listings.
• Assist with the creation and online dissemination of the RA Cookbook.
• Promote employee engagement by developing and executing unique employee events.
• Create reservations within EMS Reservation System for activities in amenity spaces.
• Serve as the point person for hosts during meetings and coordinate AV support requests.
• Oversee amenity spaces at designated UBS sites and perform regular walkthroughs.
• Report maintenance faults and cleaning requests to appropriate personnel.
• Stay within budget limitations set by management and submit vendor invoices to Finance.
• Report on sales and attendance for all events and take proactive steps to increase participation.
• Ensure seamless communication flow with clients before, during, and after events.

Requirements

• Experience in corporate, conference center, or hotel events.
• Ability to work a flexible schedule including occasional evenings.
• Effective negotiating skills for managing vendor relationships.
• Excellent oral and written communication skills.
• Strong organizational skills with the ability to multitask under pressure.
• Strong computer skills and knowledge of office technology; knowledge of EMS is a plus.
• Discreet, ethical, and committed to maintaining confidentiality.
• Punctual, dependable, and dedicated to achieving excellence in details.
• Experience in conducting post-implementation discussions with clients.

Benefits

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)