Meeting Planning Specialist

Boston Scientific - Maple Grove, MN

Full-time - Mid Level

Maple Grove, MN

Miscellaneous Manufacturing

About the position

The Meeting Planning Specialist at Boston Scientific is responsible for the strategic planning and execution of medical affairs and professional education meetings. This role involves coordinating all logistics related to meetings, including site selection, budget management, vendor negotiation, and overall attendee management, ensuring that all company policies and compliance practices are followed.

Responsibilities

• Manage timelines to ensure milestones are being met.
• Communicate proactively to stakeholders across all levels of the organization.
• Ensure consistency and collaboration for meetings while following established guidelines, processes, and tools.
• Educate cross-functional teams, provide direction, and establish solutions where appropriate.
• Partner with and manage vendors to ensure objectives are being met.
• Define, track, and maintain budgets while ensuring cost-saving measures and spending are within allocated amounts.
• Run reports and data metrics as requested.
• Maintain and enhance knowledge of the meetings & events industry trends and best-in-class practices.
• Ensure all company policies and compliance practices are being followed.

Requirements

• Bachelor's degree and/or 5 to 10+ years of related experience in event/meeting planning, preferably in the medical device industry.
• Strong communication and collaboration skills.
• Ability to develop and maintain relationships with physician customers and sales teams.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Ability to handle high volume workload and fast pace; manage stress.
• Strong project management and organization skills; detail-oriented.
• Proficient in the use of Microsoft Office Suite, Cvent, and SalesForce.com.

Nice-to-haves

• Appetite for innovation and continuous learning.
• Ability to develop new processes and adjust practices to meet business needs.

Benefits

• Access to the latest tools, information, and training to advance skills and career.
• Support in progressing career ambitions.