Meetings and Events Planner

American Society Of Concrete Contractors (Ascc) - St. Louis, MO

Full-time

St. Louis, MO

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The American Society of Concrete Contractors (ASCC) is seeking an Event Planner to join our team under the direct supervision of the Executive Director. This role is pivotal in coordinating and planning various elements of our three primary conferences, as well as managing logistics for additional smaller conferences, seminars, networking events, tradeshows, and webinars. The Event Planner will be responsible for ensuring that all aspects of these events run smoothly and efficiently, acting as the primary point of contact for all ASCC events. In this position, the Event Planner will conduct site research, perform site visits, negotiate contracts, and manage all logistics during events. This includes budget management, travel and housing coordination, exhibitor logistics, communication with conference attendees, online registration setup and monitoring, audio/visual requirements, and room block management. The Event Planner will also ensure that all necessary materials are procured, packed, and shipped to the event location in a timely manner, providing direction to other ASCC staff who assist with preparations. Additionally, the Event Planner will coordinate travel arrangements for offsite events and set up event applications for each event, which will include the agenda, attendee lists, property maps, and sponsor information. This role requires a self-motivated individual who is a fast learner and a problem solver, capable of working closely with ASCC committees, sponsors, vendors, hotels, and speakers to ensure successful events.

Responsibilities

• Serve as the primary point of contact for ASCC events.
• Conduct site research and visits, and negotiate contracts for event venues.
• Manage all logistics during events, including budget management and travel coordination.
• Oversee exhibitor logistics and communication with conference attendees.
• Set up and monitor online registration for events.
• Coordinate the procurement, packing, and shipping of necessary materials to event locations.
• Arrange travel for offsite events and manage room block logistics.
• Set up event applications, including agendas and sponsor information.
• Work collaboratively with ASCC members and volunteers.

Requirements

• Bachelor's degree in a relevant field.
• Two or more years of event planning experience.

Nice-to-haves

• Bachelor's degree in a related field preferred.
• Five or more years of event planning experience preferred.
• Certified Meeting Planner (CMP) certification is a plus.