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Meetings and Events Specialist
$30,420 - $116,480/Yr
Dairy Queen - Bloomington, MN
posted about 2 months ago
Full-time - Mid Level
Hybrid - Bloomington, MN
5,001-10,000 employees
Food Services and Drinking Places
About the position
The Meetings and Events Specialist at International Dairy Queen, Inc. is responsible for planning, coordinating, and executing a variety of corporate events, meetings, and conferences in remote, hybrid, and in-person formats. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple projects simultaneously while providing exceptional customer service.
Responsibilities
- Plan, coordinate, and execute corporate events, meetings, and conferences.
- Meet with business partners to assess meeting and event needs.
- Source locations for assigned meetings and events.
- Facilitate contracts, including negotiating terms and contract review.
- Coordinate meeting/events room layouts and set up.
- Secure lodging, transportation, food & beverage, and audio-visual needs.
- Create and manage registration sites and distribute registration reports.
- Prepare signs, agendas, handouts, name tags, and directions.
- Set up and audit meeting/events rooms prior to occupancy.
- Reconcile meeting expenses and collect satisfaction data from attendees.
- Provide onsite support as needed.
- Manage expense reports and invoice processing for meetings and events.
Requirements
- Two to three years of experience planning meetings and events.
- Bachelor's degree preferred, specializing in Hospitality/Events Management, Marketing, or equivalent experience.
- Experience with web-based registration tools (e.g., Cvent, Stova).
- Strong attention to detail, problem-solving, and time-management abilities.
- Excellent interpersonal and communication skills.
- Ability to manage multiple tasks simultaneously within timelines.
- Experience working in a corporate, matrix organization.
Nice-to-haves
- Experience successfully working with business partners.
- Ability to adapt to rapidly changing circumstances.
Benefits
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
