JCC Association of America - Stamford, CT
posted 21 days ago
The Meetings & Events Coordinator at the JCC of Stamford is a pivotal role responsible for managing and overseeing rentals and special events that support a variety of programs and initiatives for the organization and its external clients. This position requires a proactive approach to marketing the JCC to both new and existing customers, as well as community organizations. The coordinator will develop a comprehensive marketing plan and sales cycle specifically tailored for the JCC events business, ensuring that the organization is well-represented and that events are successfully promoted. In addition to marketing responsibilities, the Meetings & Events Coordinator will develop and coordinate an inquiry intake process to maximize conversion rates for event bookings. The role involves planning and strategically coordinating events from inception to completion, which includes special events for the organization, celebratory events, meetings, conferences, and partnerships with licensees. The coordinator will oversee all aspects of event planning and production, including conceptualization, vendor procurement and management, contract negotiations, staffing, data and RSVP management, planning timelines, venue scouting, and site selection. Client interaction is a key component of this role, as the coordinator will work closely with clients to identify their needs and ensure customer satisfaction. This includes organizing facilities and details such as decor, catering, entertainment, transportation, invite lists, equipment, promotional materials, and conducting post-event evaluations. The coordinator will also monitor and control the department budget, ensuring that milestones and goals are met while adhering to approved budgets. This includes fiscal responsibility for executing contracts, processing invoices, and managing and reconciling expense budgets, with the ability to generate accurate financial reports reflecting revenue and expenses. Collaboration is essential, as the Meetings & Events Coordinator will work closely with internal and external partners, including development, marketing and communications, maintenance, caterers, and other event vendors. The role may also include other duties as assigned by the supervisor and the JCC CEO, making it a dynamic and multifaceted position.