Meetings Manager

American Roentgen Ray Society

Full-time

Remote

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Medical Society is seeking an experienced meetings professional to manage all logistics for their annual meeting, which involves planning, executing, and overseeing various aspects of the event to ensure its success. The role requires a detail-oriented individual who can handle complex logistical responsibilities for a large-scale CME meeting with at least 1,500 attendees.

Responsibilities

• Planning and conducting site visits for future meeting locations.
• Selecting future meeting sites and managing contracts.
• Planning and executing all meeting logistics, including budget development and monitoring.
• Managing food and beverage selection for the event.
• Overseeing hotel block management and space assignments.
• Supervising vendor oversight and coordination.

Requirements

• Proven experience in executing logistical responsibilities for complex CME meetings.
• Exceptional project management skills.
• Strong communication skills, both verbal and written.
• Advocacy, negotiating, and contracting skills with experience in hotels and convention centers.
• Ability to take direction and perform both administrative and managerial tasks.
• Strong multi-tasking abilities to meet competing deadlines.

Nice-to-haves

• College degree preferred.
• Experience in association/nonprofit settings.
• Experience with medical meetings.
• Certified Meeting Professional (CMP) designation.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability (STD) insurance
• Long-term disability (LTD) insurance