Mid-Level Office Administrator for the T-7 Program

$56,100 - $75,900/Yr

Boeing - Berkeley, MO

Full-time - Mid Level

Berkeley, MO

Transportation Equipment Manufacturing

About the position

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity, and inclusion are shared values. We're committed to fostering an environment for every teammate that's welcoming, respectful, and inclusive, with great opportunity for professional growth. Find your future with us. Boeing Defense, Space & Security (BDS) has an exciting opportunity for a Mid-Level Office Administrator to join our dynamic team in Berkeley, Missouri! This position is expected to be 100% onsite and is for the 1st shift. As a Mid-Level Office Administrator, you will perform a variety of tasks for managers on the executive payroll. Your responsibilities will include coordinating and processing domestic and international business travel arrangements, monitoring designated business traveler's logistics, generating expense reports, and assisting in reconciling corporate credit card charges to ensure timely and accurate reimbursement. You will also be responsible for verifying payments to corporate credit cards and collecting and compiling data to provide visibility of status for traveler's review and/or signature. In addition, you will create, edit, and maintain electronic and written communication, track and maintain information relative to department and business operations, and verbally communicate a wide variety of information to multiple audiences. You will process incoming and outgoing communication and correspondence to ensure proper dissemination of information, prioritize and schedule management-level employee time, and track and maintain designated conference room schedules for availability and efficient use of resources. Furthermore, you will coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources, order and maintain office supplies, and plan and implement logistics for executive-level internal and external events. You will also provide guidance for less experienced employees and work under limited supervision.

Responsibilities

• Coordinates and processes domestic and international business travel arrangements.
• Monitors designated business traveler's logistics and generates expense reports.
• Assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement.
• Verifies payments to corporate credit cards.
• Collects and compiles data to provide visibility of status for traveler's review and/or signature.
• Creates, edits, and maintains electronic and written communication.
• Tracks and maintains information relative to department and business operations.
• Verbally communicates a wide variety of information to multiple audiences.
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes and schedules management-level employee time and availability for efficient use of time.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Plans and implements logistics for executive level internal and external events.
• Provides guidance for less experienced employees.

Requirements

• 3+ years of experience planning and implementing logistics for internal and external events and meetings.
• Experience with expense reporting.
• High school diploma or GED.

Nice-to-haves

• Bachelor's degree or higher.

Benefits

• Health insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life insurance
• Disability insurance
• Paid time off programs.