Millwork Office Administrator

About the position

The Millwork Office Administrator will assist with office activities and provide clerical support to management. In addition, this position will operate a multi-line phone system to answer incoming calls.

Responsibilities

• Answers incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments.
• Takes and delivers messages, and/or transfers calls to voicemail when appropriate personnel are unavailable.
• Answers necessary questions about the facility and provides callers with the address, directions, and other information about the facility.
• Welcomes on-site visitors, determines the nature of their business, and announces visitors to appropriate personnel, while monitoring visitors’ access to the facility.
• Receives, sorts, and routes all incoming and outgoing mail and trade publications.
• Maintains fax machines, as well as routes and sorts all incoming and outgoing faxes for the facility.
• Orders, receives, tracks, and distributes office supplies.
• Creates and prints fax cover sheets, memos, reports, and all other documents as necessary.
• Performs clerical duties when needed, such as filing, photocopying, editing, and other necessary departmental paperwork.
• Attends team meetings and company training sessions as required.
• Performs other related duties as assigned.

Requirements

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Ability to utilize IBM Content Manager, MAC21, and other 3rd party software applications.
• Proficient with Microsoft Office Suite or related software.
• Must be available and willing to work such overtime per day or week as the employer determines is necessary or desirable to meet business needs.
• A high school diploma or equivalent is preferred.
• Successful completion of on-the-job training.