Mobile Secretary / Personal Assistant

$20,800 - $24,960/Yr

Unclassified - El Paso, TX

Part-time,Full-time - Entry Level

El Paso, TX

About the position

We are seeking a highly organized and detail-oriented Secretarial Assistant to provide administrative support and ensure smooth operations within our team. The ideal candidate will thrive in a collaborative environment, utilizing exceptional organizational and communication skills to make a positive impact on our daily activities. This role is essential for maintaining the efficiency of our operations and will involve a variety of tasks that require a proactive approach and attention to detail. In this position, you will be responsible for providing high-level administrative support to the owner, which includes preparing correspondence, reports, and managing social media activity. Your computer literacy and mobile app skills will be crucial as you manage calendars, coordinate job site visits, and maintain accurate records. You will also be tasked with maintaining organized files and databases, ensuring that all information is easily accessible and up-to-date. Additionally, you will assist with event planning and logistics, ensuring that all details are attended to meticulously. Other administrative duties may include answering phones, managing contractors, researching new business opportunities, and handling correspondence. This role requires a strong ability to prioritize tasks and meet deadlines, as you will be working in a fast-paced environment where delivering high-quality work is essential.

Responsibilities

• Provide high-level administrative support to the owner, including preparing correspondence and reports.
• Manage social media activity and maintain an online presence.
• Utilize computer literacy and mobile app skills to manage calendars and coordinate job site visits.
• Maintain organized files and databases for easy access to information.
• Assist with event planning and logistics, ensuring all details are attended to.
• Answer phones and manage correspondence with clients and contractors.
• Research new business opportunities and assist in managing contractor relationships.

Requirements

• Previous experience in an administrative role, preferably in an office setting.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to interact with colleagues and clients professionally.
• Strong typing and texting skills.
• Experience with calendar management and file organization.
• Ability to work in a fast-paced environment, focusing on delivering high-quality work under tight deadlines.