Multi Property Estate Manager- NYC

About the position

The Multi Property Estate Manager will oversee the management and maintenance of multiple properties located in NYC, Southampton, LA, New Mexico, and Costa Rica. This role requires a proactive and highly organized individual who can manage household staff, coordinate with vendors, and ensure that each property is meticulously organized and maintained. The successful candidate will take ownership of all aspects of property management, anticipating needs and resolving issues independently.

Responsibilities

• Oversee daily operations and maintenance of all properties
• Ensure homes are impeccably organized and maintained at all times
• Maintain high standards for landscapes and gardens, coordinating with landscaping teams for regular upkeep
• Hire, train, and oversee household staff, ensuring they meet the highest standards of performance
• Manage relationships with vendors and contractors, negotiating contracts and overseeing project quality and budgets
• Approve bills, coordinate payments, manage budgets, and review financial reports for accuracy
• Plan and coordinate private events and family gatherings, managing all logistics and vendor coordination
• Arrange and manage travel logistics for the principal and family, ensuring residences are prepared for arrivals and departures
• Provide personal support to the principal and family, handling confidential matters with discretion

Requirements

• Proven experience in property management or a similar role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to manage budgets and financial reports
• Experience in staff management and training
• Proficiency in vendor and contractor coordination
• Ability to handle confidential matters with discretion

Nice-to-haves

• Experience in event planning and coordination
• Knowledge of landscaping and garden maintenance
• Familiarity with travel logistics and coordination

Benefits

• Flexible working hours based on client needs
• Opportunity to work in diverse locations
• Dynamic work environment managing multiple properties