Seattle Public Schools - Seattle, WA
posted 6 months ago
The Assistant Secretary position at Nathan Hale High School is a full-time role that provides essential secretarial and clerical support under the general direction of an Assistant Principal or designated administrator. This position is crucial for facilitating building operations and enhancing public relations with students, parents, staff, and the community. The Assistant Secretary will also support the school’s athletic program through various clerical services. In this role, the Assistant Secretary will serve as the primary secretary to an Assistant Principal, managing their appointment calendar, scheduling interviews and meetings, and providing support for various committees. The individual will act as a point of contact for the school, addressing inquiries from students, parents, and staff, and will also assist in training and supervising student office assistants and parent volunteers. The responsibilities extend to managing athletic packets, ensuring compliance with necessary forms, and monitoring student eligibility for sports. The Assistant Secretary will coordinate transportation for athletic events, maintain communication with coaches, and manage athletic budgets. Additionally, the role involves maintaining personnel files for coaches, assisting with injury reports, and managing insurance claims. The Assistant Secretary will also be responsible for inputting and retrieving student information data, preparing reports, and supporting the lead secretary with financial tasks. The position requires a proactive individual who can handle multiple tasks, maintain confidentiality, and establish effective working relationships within a diverse environment. The Assistant Secretary will also be involved in orienting new personnel and may assist in emergency situations as needed. Overall, this role is vital for the smooth operation of the school and its athletic programs, requiring a blend of administrative skills and interpersonal abilities.