New Construction Project Coordinator

$45,760 - $52,000/Yr

Reliable Ducts Heating & Cooling - Jacksonville, FL

Full-time - Entry Level

Jacksonville, FL

About the position

Reliable Ducts Heating & Cooling is seeking a New Construction Project Coordinator to join our dynamic team in Jacksonville, FL. As a family-owned and operated HVAC contractor, we pride ourselves on providing exceptional service, maintenance, and new construction services throughout the Jacksonville area. Our commitment to excellence has earned us a reputation for quality, and we are looking for individuals who share our passion for delivering the best to our customers. In this role, you will be an integral part of our operations, ensuring that projects run smoothly and efficiently from start to finish. You will be responsible for coordinating with general contractors, managing schedules, and ensuring that all necessary paperwork is prepared and submitted in a timely manner. This position offers a unique opportunity to grow within a supportive environment that values ongoing training and education. We believe in investing in our employees, providing them with the tools and resources they need to succeed in their careers. If you are looking for a fulfilling career with room for growth, we encourage you to apply and become a part of our team!

Responsibilities

• Provide administrative support to team and management
• Review & audit orders/POs within external Software (Supply Pro)
• Input and Schedule work within our internal Software (Service Titan)
• Communicate directly with our GC customers to coordinate schedules and confirm jobsite readiness
• Prepare necessary paperwork for field crews to have necessary info to perform work
• Assist with processing of weekly job and payroll completion reports
• Prepare and Submit permits and inspections to the appropriate counties
• Prepare and Submit Notice TO Owners (NTO) on all applicable jobs
• Communicate with builder permitting department
• Complete Florida energy calcs (training provided)
• Process and calculate change orders
• Order equipment

Requirements

• Previous experience in Construction Administration
• Experience with CAD, Wrightsoft, or Energy calcs (a huge plus!)
• Ability to multitask while being attentive to detail
• Management experience a huge plus
• Self-starter and entrepreneurial minded
• Proficient with computer software such as Word, Excel, Outlook, etc.
• Must be able to pass a background check and drug tests prior to and throughout employment

Nice-to-haves

• Experience with CAD software
• Knowledge of Florida energy calculations

Benefits

• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Paid training
• Vision insurance