New Projects Coordinator

$70,000 - $70,000/Yr

Launch Entertainment - Warwick, RI

Full-time - Mid Level

Warwick, RI

About the position

The New Projects Coordinator is responsible for overseeing and supporting franchisee projects from the initiation of construction drawings to the grand opening of franchise locations. This role requires collaboration with various stakeholders, including Construction Consultants and the operations team, to ensure projects are completed on time, within budget, and meet brand standards. The coordinator will manage documentation, facilitate communication, and coordinate with different parties to ensure a smooth project process.

Responsibilities

• Provide detailed support to franchisees throughout the entire project, from the start of construction drawings to the grand opening of the franchise location.
• Work closely with Construction Consultants to ensure the timely and successful completion of each stage of construction.
• Act as a primary resource for franchisees and vendors on project-related matters.
• Obtain quotes for franchisees and supporting documentation required for lending purposes.
• Ensure all necessary permits and approvals are obtained by the franchisee.
• Guide franchisee in all buy-out packages required for the project, coordinating against lead times and deliverables.
• Collaborate with Operations and Marketing teams in weekly calls to track and manage tasks related to the Countdown to Launch.
• Coordinate with attraction vendors for installation, and provide support to the Construction Consultant as needed related to vendors.
• Manage project files and maintain accurate records of all project related documents.
• Own weekly meetings with the Construction Consultant, franchisee, and internal teams to track project progress and address any issues.
• Provide weekly progress reports to the Sr. Director of Projects and Construction, highlighting key milestones, challenges, and updates.

Requirements

• Bachelor's degree in Project Management, Construction Management, or a related field (preferred).
• Proven experience in project coordination/management, ideally within a franchise environment, with a strong emphasis on vendor coordination.
• Proficiency in project management software, particularly Monday.com.
• Excellent organizational and multitasking skills, with a keen attention to detail.
• Strong communication and interpersonal skills, able to effectively liaise with franchisees, vendors, and internal teams.
• Experience in managing project documentation and reports.
• Ability to problem-solve and make decisions in a dynamic environment, with a willingness to learn.
• Capability to visit and inspect project sites as needed.

Nice-to-haves

• Located in the Long Island, NY area preferred, but not required.

Benefits

• Full-time salary: $70,000 per year, with a bonus structure.
• Paid Time Off.
• Medical benefits available.