North America Quality Center - Office Administrator

Hyundai America Technical Center - Chino, CA

Full-time - Entry Level

Chino, CA

Professional, Scientific, and Technical Services

About the position

The North America Quality Center (NAQC) at Hyundai Motor Group is seeking an Office Administrator to join our team in Chino, CA. This role is pivotal in supporting the operational needs of the NAQC, which serves as the quality arm for all North American models of the Korean-based Hyundai Motor Group. Our commitment to delivering uncompromising quality and maximum customer satisfaction is reflected in our investment in American automotive engineering. The Office Administrator will play a crucial role in maintaining the efficiency of our office environment and ensuring that all administrative functions are executed smoothly. As an Office Administrator, you will be responsible for managing various office programs and supporting the needs of the team. This includes ordering office supplies, maintaining inventory, and addressing any concerns related to kitchen and break areas. You will also assist in processing invoices for utilities and other company billing, ensuring that all financial transactions are handled accurately and in a timely manner. Additionally, you will prepare meeting facilities for both scheduled and impromptu meetings, ensuring that all necessary arrangements are made for visitors and team members. The ideal candidate will possess excellent written and verbal communication skills, along with exceptional interpersonal abilities. You should be comfortable interacting with individuals at all levels of the organization, from entry-level engineers to corporate executives. A strong problem-solving mindset, attention to detail, and a drive for continuous improvement are essential for success in this role. You will also be expected to track the overall department operating budget and assist with travel arrangements as needed. This position offers the opportunity to receive cross-training in various aspects of office administration, contributing to your professional development within the company.

Responsibilities

• Order office supplies and track inventory, including new hire office supplies.
• Maintain and address team members' concerns regarding kitchen and break areas.
• Process invoices for utilities, copiers, shipping, and other company billing.
• Support overall department initiatives, ensuring accuracy and timely action.
• Prepare meeting facilities for scheduled and impromptu meetings.
• Set up meeting rooms and greet visitors.
• Track the overall department operating budget.
• Assist with travel arrangements as needed.
• Serve as front desk receptionist, checking in guests and maintaining security requirements for visitors.
• Receive cross-training in multiple aspects of HATCI/NAQC office administration.

Requirements

• High School Diploma or GED
• 2+ years of administrative work experience
• General project management experience
• Prior SAP experience is a plus
• Valid Driver's License and satisfactory driving record
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Attention to detail and accuracy
• Ability to manage multiple programs simultaneously
• Flexibility and prioritization skills.

Nice-to-haves

• Experience in a corporate environment
• Familiarity with automotive industry standards
• Knowledge of office management software and procedures.

Benefits

• Equal Opportunity Employer including Disabled and Veteran
• Verification of Employment eligibility required at the time of hire.